Venue Capacity Calculator
Use room measurements for an early planning sense-check—not as a substitute for the venue's legal or licensed occupancy limit.
What the number means
The calculator subtracts space you cannot use for guests, applies the reserve you choose, then divides by your own space-per-person assumption. That produces a rough planning capacity, not permission to admit that many people.
Safety boundary
Actual permitted occupancy can depend on exits, fire-safety arrangements, furniture, accessibility, licensing and the venue's own limits. Always confirm the venue's stated maximum and suitable layout before committing to guest numbers.
Next step
Estimate attendance, then use the confirmed headcount for food and drinks.
How to read this estimate
The calculator separates your inputs from editable planning assumptions. Treat the result as a starting quantity, then adjust it for the real guest mix, product size, venue or serving style. See how our calculators work.