RSVP Reminder Planner
Follow up because you need a usable headcount, not because every guest deserves the same number of automated reminders.
A simple reminder sequence
One friendly reminder before the RSVP deadline and one direct final follow-up can be enough for many parties. Current invitation guidance commonly suggests a reminder before the deadline and another close to it; the exact timing should move earlier when a caterer or venue needs numbers sooner.
What to include in the reminder
Keep it easy to answer: identify the party, restate the date, say you are finalising numbers, and ask for a clear yes/no by the relevant date. Do not make guests hunt through an old message for the key details.
Next step
Move confirmed replies into the Guest List Planner, then use the resulting headcount for food and drinks.
How to read this estimate
The calculator separates your inputs from editable planning assumptions. Treat the result as a starting quantity, then adjust it for the real guest mix, product size, venue or serving style. See how our calculators work.